Receipt capture software for construction projects
Snap a supplier receipt on site, forward it by email, or upload it at the office. AI reads the VAT, you confirm the job, and it is pushed to Xero as a draft bill - with the cost landing straight on that project's profit.
14-day free trial · No credit card · Prices exclude VAT
The end of the receipt shoebox
Supplier costs are where project margin quietly leaks. The Receipt Hub captures every receipt, reads it, and puts the cost on the job - so you always know where a project really stands.
Snap it on site in the mobile app, forward it by email, or upload a photo or PDF on the web. However the receipt reaches you, it lands in one place.
The supplier, date, and net, VAT and gross are read automatically, so no one is typing figures off a crumpled receipt into a spreadsheet.
You confirm which project the cost belongs to, and it is done. No more shoebox at month-end, no guessing which job a receipt was for.
The VAT is pushed to Xero verbatim, not recalculated, so odd figures still reconcile. Itemise a receipt when it mixes VAT rates or categories.
Confirm a receipt and it becomes a draft bill in Xero, with the file attached and the project number on the reference. You approve it in Xero.
Email forwards get a reply, mobile uploads retry on a background queue, and a failed Xero push is kept with a retry - nothing goes missing.
The Receipt Hub is on for everyone by default, so whoever pays snaps the receipt. Confirming and pushing to Xero stays with the office - no seat games.
The Activity view logs every receipt - who uploaded it, how (web, email or mobile), when, the amount and its status - all searchable.
An inbox to work, an activity log to trust
The Inbox groups receipts by what needs doing. The Activity view is a searchable log of every upload - who, how and when - so nothing slips through unseen.
From receipt to Xero in four steps
Snap on site, forward by email, or upload on the web. Anyone in the workspace can capture.
The supplier, date, and net, VAT and gross are extracted for you, ready to check.
An office user checks the details, sets the project, category and tax code, and confirms.
A draft bill is created with the file attached and the cost lands on the project's profit.
See the detail in the receipts help article, or the guide on capturing supplier receipts.
Receipt capture FAQs
The Receipt Hub is BuilderDash's receipt capture tool. You capture a supplier receipt, AI reads the supplier, date and VAT, you confirm which job it belongs to, and it is pushed to Xero as a draft bill with the file attached. It is built into the job management software, so every receipt cost lands on the right project's profit.
Yes. On the mobile app your team can snap a receipt on site the moment they pay for materials. Uploads run on a background queue that persists and retries, so a poor signal on site never loses a receipt. Confirming the details happens back in the office on the web.
Yes. Forward a receipt to your workspace's receipts address and each attachment becomes its own receipt. You get a reply confirming it arrived, a note if it was a duplicate you had already sent, and a warning if it came from an address that is not allowed - so a forward never fails silently.
AI reads the net, VAT and gross, and the VAT is pushed to Xero verbatim rather than recalculated, so awkward figures (rounding, delivery, mixed rates) still land correctly. If a receipt mixes VAT rates or categories you can itemise it into lines, each with its own VAT code, and each line is pushed to Xero separately.
Once you confirm a receipt it is pushed to Xero as a draft bill with the original file attached and the project number written to the bill reference. It is always a draft - you review and approve it in Xero - and if a push ever fails the receipt is kept safe with a retry action.
Yes. Confirmed receipt costs count towards a project's supplier spend, so a job's gross profit reflects invoiced revenue minus labour from timesheets minus supplier costs from bills and receipts - the true picture, not a guess.
Everyone, by default. The Receipt Hub is switched on for all users on the web and the mobile app, so whoever pays for the materials captures the receipt. You can turn it off per person in Team settings. Confirming a receipt and pushing it to Xero needs the confirm permission, so field workers capture on site while the office confirms.
Yes. The Activity view is an upload log of every receipt - the date and time, who uploaded it, how (web, email or mobile), the file, the amount and its status - newest first and searchable by file, supplier or person. Click any row to open the receipt.
No. Every receipt defaults to a single whole-invoice total with one category and one VAT code, which is all most receipts need. If a receipt mixes VAT rates or categories you can choose to itemise it into lines, but it is never forced - even a long receipt stays on the single total unless you split it.
The Receipt Hub is one part of BuilderDash. See all the features or pricing.
Stop losing receipts and margin.
Capture every supplier receipt, read the VAT, and land the cost on the right job - built for project-based construction, and it feeds Xero.